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Clicking Add new items displays a list of links to all items in the pending queue of the specified collection. Collection Administrators can review items that have been uploaded to the pending queue from one or more CONTENTdm Acquisition Stations. You may approve, edit, or reject items.

To work with pending controlled vocabulary terms

1. Click Add to accept the term and add it to the controlled vocabulary list. A message confirms the term has been added.

2. Click Edit to change the term within the item metadata. A link to the item appears. Click the link to open the item and edit the metadata. Click Back to Add new items.

   

To work with pending items

1. Click the item name. The metadata form and the item open. Edits may be typed directly into the metadata form. When you have finished reviewing or editing an individual item, click Add new item or click Delete this item in the lower left corner of the page. A confirmation message is displayed.

   

2. Click Continue to return to the list of pending items. Approved items are added to the collection but do not become searchable until the text index is built.

To approve all pending items

1. Click Add All items in the batch approve section. A list of added items will appear. Note: CONTENTdm provides the option to preserve original file names within the database, by checking the Preserve filename box. This is acceptable but not an ideal method for storing data, since any information you wish to preserve about an item should be entered directly into the item metadata. Selecting Preserve filename retains the original file name within the database; however this information cannot be viewed by users or administrators or utilized by CONTENTdm.

2. Click Back to Collection Administration at the end of the file list.

To delete all pending items

1. From the Batch Delete section, click Delete All Items

2. Type OK to confirm the deletion of all pending items (this deletes all items that appear in the pending queue, including items that have been uploaded by other users).

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